Legal Notice and Data Policy

Application Rules and Data Handling

This section explains how applications may be submitted through this website and how personal information and content provided as part of the application process are handled.

[GDPR]

Under Article 13 of the General Data Protection Regulation (GDPR), we are required to inform you about the collection and processing of your personal data when you submit an application through this website. The following information outlines our data handling practices in relation to applications.

Data IS stored within the EU (more specifically, Germany). Governing law states in this case are Netherlands and Germany due to company country of establishment (see below) and the server's location.

European users have the right to complain to the relevant supervisory authority. In this case its the Autoriteit Persoonsgegevens (Netherlands).

Arch Channels Group B.V. is the data controller responsible for processing application data submitted through this website. Contact details are as follows:

• Company: Arch Channels Group B.V.
• Country of Establishment: Netherlands
• Email: gdpr@heyhistorically.com

1. The Application Process

By submitting an application through this website, you represent that the information provided is accurate and complete to the best of your knowledge.

1.1 Required Information

• Your motivation for applying.
• A valid email address for communication.
• Your country of origin.
• A portfolio of your work.

1.2 Data Security and Vetting

• Human Vetting: Application data is stored separately from publicly accessible systems and processed using reasonable technical and organizational safeguards. Access is strictly limited to authorized vetting personnel. In the event of a personal data breach, you will be notified where required by applicable law. To the extent permitted by law, we disclaim liability for damages arising from unauthorized access that is not attributable to our gross negligence or willful misconduct.
• Third-Party Platforms: Application data is stored on systems controlled by us and is not intentionally shared with third-party platforms for processing.
• Captcha Use: CAPTCHA mechanisms are used to prevent spam and automated submissions. These systems collect non-personal interaction data solely for verification and security purposes.

2. Data Retention and Deletion Policy

We apply a defined retention policy to ensure application data is not stored longer than necessary for the purposes of evaluation.

2.1 Retention Period

Application data is retained for a maximum period of six (6) months following the date an application is formally rejected, disregarded, or otherwise concluded.

2.2 Archiving and Deletion

• Archiving: Applications that are no longer actively reviewed may be placed in a restricted archive for the remainder of the retention period.
• Deletion: Upon expiration of the retention period, application data (including motivation, email address, country, and portfolio) is securely and permanently deleted from our systems, unless retention is required by law.

2.3 Sponsorship Applications and References

• Sponsorship Applications: Applications related to sponsorships are subject to the same data handling, retention, and deletion practices described above.
• External Sponsorship Links: This website may include references or links (URLs) to sponsorships or partners affiliated with Historically. We are not responsible for the data practices of external websites.

3. Data Protection Rights

Where applicable under data protection law, including the General Data Protection Regulation (GDPR), you have the right to request access to, correction of, or deletion of your personal data, as well as to object to or restrict certain processing activities.

Requests relating to personal data may be submitted using the contact details provided on this website. You also have the right to lodge a complaint with your local data protection supervisory authority.